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Business process automation

Leave the routine to robots. Your people can do more.

Business process automation hands repetitive work to software robots, such as keying invoices, orders and bank statements into your ERP. The robots work in the same applications as your people, and you see first results in 4 to 6 weeks. Meanwhile, your people get on with the work you hired them for.

Book a free consultation →ROI calculator →
6–12 monthstypical payback period
250+processes in live operation
UiPathcertified partner
n8nexpert partner
ISO 27001information security certification
Robot in action

Invoice Processing with an RPA Robot

A two-minute demo. The robot checks the mailbox, picks out the emails with invoices, reads the data and creates the document in the system.

Sound familiar?

Problems automation solves

Manual data entry

People’s time

Your people copy data from invoices into the ERP, from emails into the CRM and from statements into accounting. Every day, again and again.

The process can’t keep up with growth

Growth

More orders don’t have to mean more retyping. A robot absorbs the growth, so your team can focus on customers.

The hidden cost of errors

Errors and audit

One mistyped invoice, a duplicate payment or a missing document at audit time. Manual entry errors cost more than you think.

Where to start with AI?

First step

You know AI is changing the game, but not where to start or what it will cost. We’ll show you specific processes and real numbers.

What we automate

Which processes we automate

Repetitive, rule-based processes are the best candidates. Automation saves time and cuts errors.

HR

  • Candidate sourcing
  • Candidate screening and assessment
  • Onboarding
  • Payroll
  • Performance reviews
  • Training

Finance

  • AP automation (invoice processing from receipt to settlement)
  • Bank statement management
  • Transaction validation
  • Tax reporting
  • Financial planning and forecasting
  • Intercompany reconciliation

Shared services

  • Ticket assignment
  • Automated change handling
  • Master data
  • User account set-up from requests
  • Reports and data transfers between systems
  • Processing email requests

Sales

  • Pulling sales strategy data
  • Competitor price comparison
  • Lead gathering
  • Quote preparation
  • Order management
  • After-sales activities

Supply chain and logistics

  • Data entry
  • Predictive maintenance
  • Logistics management
  • Inventory management
  • Purchase order processing
  • Shipment tracking

Quality and testing

  • Unit tests
  • Integration tests
  • End-to-end tests
  • Performance tests
  • Regression tests
  • Acceptance tests

Manufacturing and construction

  • Reading data from drawings
  • Preparing bills of materials from drawings
  • Processing delivery schedules from email
  • Production and capacity planning
  • Entering orders into the production system
  • Regular production and inventory reports
UiPath

UiPath: robots for systems you can’t integrate

The world’s most widely used robotic process automation platform. More than ten thousand organisations rely on it, including in the most heavily regulated industries. We are a UiPath partner.

UiPathCertified partner
  • The robot works on screen just like a person: in SAP, legacy systems and desktop applications
  • No changes to your systems and no integration interfaces needed
  • The only way to automate where you can’t reach the data otherwise
  • All your robots managed and monitored in one place
  • Document reading, AI agents and analysis of how your processes really run
SECURITY

Certifications

ISO/IEC 27001 (information security), ISO/IEC 42001 (AI management) and ISO 9001 (quality).

AUDIT

Independent audits

SOC 1 and SOC 2 reports and GDPR compliance, including data storage in the EU.

AI

Your data doesn’t train outside models

AI features run within set rules and limits, and every step is logged.

n8n

n8n: connect your systems and departments

A tool for building automations from ready-made blocks. Instead of code only one person understands, you get a diagram that both IT and business people can read. It can run on your own infrastructure.

n8nExpert Partner
SAPOracle JD EdwardsMicrosoft 365TeamsSlackGoogle WorkspaceSalesforceHubSpotServiceNowJiraPostgreSQLAWS

Ready-made connectors

We link to systems such as SAP, JD Edwards and Microsoft 365 with ready-made blocks. Where a block is missing, we integrate directly.

See what’s happening

Every step of the workflow is visible in the diagram, including the exact point where something stopped.

Runs in your company

We can install n8n on your own infrastructure, so your data never leaves your company.

First results in weeks

We start with a small pilot on your real data. The first working workflow is usually ready within weeks, not quarters.

  • A human approval step wherever a decision is needed
  • Changes can be tested in advance and rolled back
  • If something fails, nothing gets lost: the workflow retries and alerts a person
  • The workflow is drawn as a diagram that both IT and business people understand
Results

What automation delivers

Average results from our client projects.

73%less manual work in the process
768 hsaved for our clients
6–12 monthstypical payback period
Calculator

How much could automation save you?

Enter your process parameters and see the potential savings and payback right away.

Process parameters

Adjust the values to fit your process

Process type
ROI 75%
One-off implementation cost€6,60088 person-hours × €75 = €6,600 (incl. 8 h robot setup)
Monthly running cost€186document reading €52.50 + robot licence €133
Cost per document€2.71 → €0.7871% saving per document
Annual savings after running costs€11,582€965 per month
Hours saved per year850 h≈ 106 working days freed up for more valuable work
Error reduction5% → 0.5%90% fewer errors
Payback period6.8 monthsestimated time to recoup the investment
Capacity freed up71 h per month85% of the manual work today

The result is an indicative estimate, not a binding offer. Prices and terms may change.

References

What our clients say

The XELTO digital team found a solution. They built an RPA process that works with our ERP system over RDP access, so in the very first phase we created as many as 17 processes. Together they save our people up to 80 hours of work a month. I appreciate the high professional standard of the XELTO digital team.
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★★★★★Marek LužbeťákIT Manager, KONDELA s.r.o.
The cooperation was quick and practical, even though the processes we were automating were complex and closely linked.
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★★★★★Michaela BrázdováHR Manager, Hotel Pytloun Prague
After implementing the first process, which we saw as the simpler one, we immediately started looking with XELTO for more ways to use the robot. We then applied it to more complex processes.
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★★★★★Vítězslav PucOperations Director, MALINA Safety
The most tangible benefit is saving about a third of a key employee's time, so they can now work on more strategic tasks.
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★★★★★Jiří MaňasDirector, ISMM & PressMetal
With Xelto Digital, we built a model that matches our requirements exactly. The other companies we approached could not offer that.
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★★★★★Lenka MatyášováAccountant, VERTI s.r.o.
Introducing RPA processes proved to be a very effective solution. It improved performance and helped us optimise costs.
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★★★★★Darina MokráňováExecutive Director for the Czech Republic and Slovakia, INDEX NOSLUŠ
The robot works in email and in the company's HELIOS ERP system at the same time.
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★★★★★Bc. Jan KnapekFinance Officer, LOMAX & Co s.r.o.
In Xelto Digital we have found a partner we can rely on for automation. Support is fast, professional and full of useful recommendations.
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★★★★★Tereza FellnerQuality and Marketing, Naturfyt Bio
They built us a simple, effective way to pass customer enquiries between systems, and it has cut the time the process takes.
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★★★★★Tomáš BradaCMO, Louda Auto
By automating routine tasks, our people can focus on the more important parts of their jobs.
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★★★★★Ing. Peter BlahoProcess and ERP Systems Manager
Working with the XELTO digital team was exemplary.
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★★★★★Piotr WoszczekERP Functional Lead for Data Management, IMI Hydronic Engineering
Get started today

Got an idea? Let’s talk.

A free, no-strings intro call. Together we’ll find the processes with the biggest automation potential.

  • Specific processes to automate
  • Estimated savings and payback
  • No commitment, no fees
Book a free consultation →ROI calculator
Questions and answers

Business process automation FAQs

What is robotic process automation and what is it good for?

Robotic process automation (RPA) is software that repeats the work a person does on a computer: it opens applications, copies data across and clicks wherever it needs to. It suits rule-based tasks that keep coming back, such as processing invoices, orders or bank statements.

Do we need to change our systems to automate?

No. The robot works in the same applications as your people: your ERP, email, Excel and web portals. It works even where a system has no integration interface.

Will the robot replace our employees?

No. The robot takes over tedious data entry, and your people get time for the work you hired them to do, and for the things there was never time for. Exceptions and decisions stay with people, and everything the robot does is logged.

How much does automation cost?

It depends on the process. The price is made up of analysis, development and the robot licence. The licence is shared across every process the robot handles, so each additional process costs less. You get an exact price after the analysis, before development starts.

How long does deployment take?

You get a first proposal within a few days, and it takes about five weeks from signing to go-live. You can start with a single process.

Related: AI agents, Doc.AI, Private AI Box.