A robot carries out due diligence on partners for withholding tax (WHT)
A robot gathers partner data from the ERP and public sources on its own and prepares a final report with evidence.
The starting point
Before applying a reduced withholding tax (WHT) rate or an exemption, a Polish payer must carry out due diligence. This applies, for example, to dividends, interest or licence fees, mostly paid to foreign partners. A 2019 amendment explicitly confirmed the obligation.
Checking contacts, registered office, financial statements, ownership structure, business activity, bank account and tax ID by hand is slow and error-prone.
The solution
- The robot loads the list of partners to check and downloads basic data from Merit ERP.
- On a business information agency's portal, it downloads two PDF reports and extracts their data into Excel.
- It checks Street View, Google Search, IBAN Checker and VIES and collects the evidence.
- It sends an internal form to an employee and an external form to the partner, then compiles a final report with the supporting documents.
The result
- A person only prepares the input file and reviews the final report. The robot is started manually, as the customer wanted.
- The robot's logs show what ran and when.
Documents from email to ERP with no human input
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A robot checks delivery schedules from email, giving the planner a third of his capacity back
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