US State Department uses RPA for financial reports 🗃️ 🖥️

The U.S. State Department has reduced the processing time for monthly financial reports by using robotic process automation (RPA) from 2 months to just … 2 days! 🤯 🤖

CIO Kelly Fletcher, in an interview with ITModTalks, stressed that the agency is using artificial intelligence, especially in back-office areas, to improve operational efficiency ⏰.

RPA has also been implemented in the area of organizing repatriation flights related to COVID-19. This has been successful:
1️⃣ reduce the number of staff required for repatriation
2️⃣ expedite repatriation for diplomats abroad.

The U.S. State Department is focused on providing the highest quality data to diplomats, a key component of their diplomatic mission. A data-centered culture and the piloting and scaling of artificial intelligence applications, as well as machine learning, are the main goals of the agency’s three-year strategy.

Last April, Dominic Cussatt, then-director of IT at the State Department’s Bureau of Intelligence and Research, mentioned that streaming data through new cloud-based programs could be a breakthrough for providing diplomats with access to the highest quality data ☁️ 📊.

This is an interesting example of how government institutions are using modern technologies such as RPA and artificial intelligence to improve their operations and reduce processing time for critical information.

Find out how you can bring RPA to your company – contact us or schedule a free consultation about automation 💬.

Author: Monika Serafin, Service Delivery Manager

The key role of the CFO in the era of digital transformation 🤝🚀

Digital transformation is unfolding in financial companies of almost every size, and one thing is becoming clear: the CFO must play a key role in the strategy to automate and standardize key processes across the organization.

Research shows that as many as 87% of surveyed CFOs cite standardization, centralization and automation of processes as a major goal of digital transformation. However, integrating digital tools is still a challenge, as 42% of finance leaders lack digital finance transformation 💼⏰.

How to effectively automate accounting and finance processes?

CFOs need to approach this with a holistic approach. It is important to integrate different technologies and use artificial intelligence for forecasting and simulation 🤖. In addition, the use of cloud capabilities allows for standardization and continuous innovation in the organization’s operations ☁️.

Implementing these changes enables CFOs to succeed in a dynamic and demanding business environment. But how to reap the benefits of automating accounting and finance functions?

Here are some tips:

1️⃣ Employee opposition – automation should not be seen as a threat, and employees and managers must be convinced of the rationale for automation and its benefits.

2️⃣ Connect every step of the process – automation runs along the relevant process chains. Tasks at the end of the process can only be automated if the right initial task is done at the beginning 🔄.

3️⃣ Holistic approach to technology – a comprehensive and integrated approach to the development, implementation and management of technology in an organization.

Automation of financial processes is not just a trend, but the future that will bring greater efficiency and competitiveness to organizations. The CFO must lead the organization into digital transformation by focusing on automation, standardization and integration of technology, while keeping employees engaged.

This forward-thinking approach will bring efficiency and competitive advantage in a dynamic business world💪📈.

Contact by website or Tomáš Bucha to discuss how we can help you automate your company’s accounting and financial processes 💬

Author: Joanna Sioła, Customer Experience Specialist

Examples of intelligent automation implementations at top companies💡

Intelligent process automation (IPA) is now being used by more and more companies because of its ability to speed up and automate processes, increase accuracy and process data capabilities 24 hours a day. 🤖

1️⃣ A foreign payments company is using IPA to streamline data extraction and input from multiple sources, including customer service communications, emails, reports and corporate applications. Its goal is to update critical aspects such as customer data, purchases, shipments, inventory and delivery information. The company has harnessed the power of artificial intelligence and machine learning to automate the document analysis process. 📄

2️⃣ One example of the use of IPA is the testing of ad formats in the music streaming service’s application. Previously, employees had to manually test each ad to ensure that the audio and graphics met each ad’s specifications, but they were able to automate this process using IPA, which ensures that the audio and graphics are appropriate for each ad. 🎧

3️⃣ Marketing agency used IPA to automate and optimize various aspects of its customer service process. CEO of the company said IPA is a powerful customer service tool that can create value for both customers and companies. But there will always be a need to combine IPA with human expertise, creating a hybrid model that leverages the strengths of both solutions. 👥

4️⃣ One of the world’s largest investment management organizations has automated solutions such as intelligent document processing. This combines artificial intelligence and automation to quickly and accurately extract data from business documents. As a result, the company was able to modernize its core systems to unify processes, data and customer experience. 📊

Smart automation is the future of work. 🤖

Find out how you can bring IPA to your business and contact us 💬

𝗦𝘁𝘂𝗱𝗶𝗼 𝗪𝗲𝗯: automation tool for everyone 👩‍💻👨‍💻

Studio Web is a tool from UiPath for creating and deploying process robots (RPA) in a web browser. It allows you to create robots without having to install software on your computer.

Web Studio is easy to use and requires no technical knowledge. This allows any user to create robots that automate everyday tasks in the company.

𝗦𝘁𝘂𝗱𝗶𝗼 𝗪𝗲𝗯 offers many advantages, including:
– ease of use 📖
– no need to install software 💻
– ability for users to create robots without technical knowledge ⚙️
– integration with other RPA tools 🔗
– ability to deploy robots in the cloud ☁️

With Studio Web, any employee can create robots that automate daily tasks in the company.

The UiPath training offered by XELTO DIGITAL is a great way to learn about Studio Web and learn how to create RPA robots. 👩‍💻 The training covers the basics of process automation, as well as practical exercises in creating robots. The training is taught by experienced programmers who will help participants master RPA and create their own robots. 🤖

If you want to discover more about the training and how it can help your business, contact us 👋

Author: Joanna Sioła, Customer Experience Specialist

Example from the medical industry – how to start automation? 👨‍⚕️ 🤖

The intricacies of managing with healthcare present a constant challenge in the quest to provide optimal patient care. A significant obstacle is the administrative burden that is often placed on doctors and medical staff. 😓🏥

To ensure timely care for patients, one medical company accelerated complex administrative tasks by redesigning its business processes with automation as the core. 🚀⚙️

They stressed that care is time-dependent, so any delays can affect patient outcomes. They noted the increasing amount of documentation needed and identified it as a bottleneck to good quality treatment. 🕒📑

With a large number of different medical professionals, such automation required a lot of work. First of all, it involved standardizing workflows. 💼🤝

A team was set up to work with the health care teams to best understand their responsibilities and sequence of work activities. 👥👨‍⚕️👩‍⚕️

“Instead of starting with automation, we started with the business process,” he says. – explains the chief information and digital officer, “We started by working with the right stakeholders so we could actually define the right problem. A good culture of collaboration and communication in our institution proved to be key.” 💡💻💪

By implementing automation, the company has achieved significant benefits. Time has been reduced and the administrative burden has been reduced, allowing medical staff to focus on providing excellent patient care. Obstacles such as documentation delays have been effectively overcome, and work efficiency has improved significantly.

Processes such as documentation processing and report generation can be performed quickly, accurately and without errors by RPA robots. 📈🤖💼

This successful automation implementation demonstrates that the right approach, incorporating collaboration between teams and a focus on business processes, is key to digital transformation. 💯🤝🔑

Contact us to discover how we can help bring automation to your business!

Author: Joanna Sioła, Customer Experience Specialist

How does automation improve truck route optimization? 🚚🤖

We are a team that is very familiar with automation for logistics and transportation companies. We know that automation is a huge breakthrough in optimizing processes that are especially complex like truck shipping operations! 🚛

The night distributor sector and out-of-hours operations are extracting huge benefits from the use of RPA. During difficult time periods, RPA can handle multiple tasks without fatigue, such as keeping statuses up-to-date or responding quickly to critical incidents. This ensures that the quality and speed of shipping operations remain consistent, regardless of the time of day or night.

This results in fewer errors, a higher level of accuracy, and increases the efficiency and reliability of dispatcher operations. 💯

In addition, automation can provide real-time updates and tracking, take care of regulatory compliance, and optimize routes based on variables such as traffic or weather conditions. All of this information provided to the appropriate personnel allows for more efficient fleet management. 🚐

RPA is not just about automating tasks. It’s also about supporting the symbiotic relationship between people and technology to increase efficiency, ensure accuracy and redefine capabilities in truck shipping. Logistics companies are increasingly recognizing the potential of RPA and are actively integrating this powerful tool into their own operations, proving their commitment to innovation and exceptional service. 💡

RPA is becoming a groundbreaking software ally that works around the clock, optimizing operations and enabling seamless collaboration between dispatchers, drivers and end customers. The paradigm shift toward artificial intelligence and RPA in truck dispatch is not just a vision of the distant future – it’s a transformation process that is already unfolding. 🚀

Contact us to learn more about our capabilities in logistics and transportation!

Author: Monika Serafin, Service Delivery Manager

𝐑𝐏𝐀 𝐨𝐩𝐩𝐨𝐫𝐭𝐮𝐧𝐢𝐭𝐢𝐞𝐬 𝐢𝐧 𝐡𝐞𝐚𝐥𝐭𝐡𝐜𝐚𝐫𝐞 – what benefits does robotization bring to staff and patients? 🤖🏥

1️⃣ 𝐈𝐦𝐩𝐫𝐨𝐯𝐞𝐝 𝐦𝐞𝐝𝐢𝐜𝐚𝐥 𝐫𝐞𝐜𝐨𝐫𝐝𝐬: RPA helps document patient encounters, diagnoses, treatments and outcomes by capturing data from electronic health records and other sources. 📝🔍

2️⃣ 𝐁𝐞𝐭𝐭𝐞𝐫 𝐩𝐚𝐭𝐢𝐞𝐧𝐭 𝐜𝐚𝐫𝐞: the most important key of robotization is patient value! RPA supports patient care by facilitating treatment coordination, case management and remote patient monitoring. RPA tracks patient progress, provides personalized recommendations and enables communication between patients and providers. It can also analyze data and identify high-risk patients who require intervention. 🏥 😷

3️⃣ 𝐒𝐭𝐫𝐞𝐚𝐦𝐥𝐢𝐧𝐞𝐝 𝐚𝐝𝐦𝐢𝐧𝐢𝐬𝐭𝐫𝐚𝐭𝐢𝐯𝐞 𝐩𝐫𝐨𝐜𝐞𝐬𝐬𝐞𝐬: RPA automates tasks such as patient scheduling, billing, claims processing, reporting and data entry. This reduces errors, saves time and frees up staff for more value-added activities. 💼⏰

EXAMPLE:

RPA can allow patients to schedule appointments online and send automatic personalized reminders, reducing missed appointments. RPA has no limits here – reminders can be in text form (email or SMS) or in the form of a voice call. Personalization is the key here, as we can address the patient by name and provide specific details about a particular appointment. 📆📲

What about data security? 🔒

RPA will handle sensitive medical data, ensuring security through encryption, anonymization and proper storage. 🛡️🔐

Healthcare systems are complex and diverse, but RPA’s solutions are able to seamlessly integrate with existing systems and handle different data formats. Automation can be tailored to meet the various regulations used in healthcare. 🔄

Discover how process robotization is revolutionizing healthcare. Discover the benefits of automation for medical personnel and patients, and how RPA is improving healthcare. Get in touch with us!

Author: Monika Serafin, Service Delivery Manager

Intelligent process automation – RPA and AI join forces 🤖 🧠

Business Process Automation (RPA) and Artificial Intelligence (AI) are two of the most innovative technologies of recent years.

Both have the potential to significantly improve business processes and increase organizational productivity. The combination of RPA and AI enables the creation of intelligent automation that can surpass the capabilities of either technology separately. With intelligent automation, systems can learn on their own and adapt to changing conditions, make decisions based on data analysis, and perform tasks that are too difficult or complex for humans. As a result, the quality and precision of the tasks performed improves.

📈 The introduction of intelligent automation is a common step after traditional RPA, which excels at handling repetitive tasks without supervision. The next step is to expand automation capabilities by adding artificial intelligence to RPA, which is proving to be a key element for business. By using AI tools such as intelligent document processing or NLP, it is possible to automatically categorize emails or understand their content to handle unstructured text. 📄 📩

Examples of applications of intelligent automation:

💰 Finance: accounting, payment reconciliation and financial reporting.
📊 Administration: scanning documents, creating reports and sending correspondence
⚙️ Production: quality control, production monitoring and production planning
🚛 Logistics: transportation planning, shipment tracking and warehouse management
💬 Customer service: answering customer inquiries, resolving problems and filing complaints

We are experts in designing and implementing automation solutions that help our customers improve efficiency, reduce costs, and enhance customer service. 📊

We are confident that we can help you achieve your business goals with intelligent automation! 😃 Get in touch with us!

Author: Joanna Sioła, Customer Experience Specialist

AI will not build your way to business model innovation! ⛔ If so, can RPA’s robotization promote innovation? 🤔

Artificial intelligence is changing the world of work and is set to improve customer service, employee experience, IT and other areas.

However, simply slapping the letters “AI” on our efforts will not guarantee a company’s success. 🏢

Driving innovation in today’s business environment is a key success factor. 💪💼

Innovation requires more than artificial intelligence and automation. Innovation requires creativity, strategic thinking and commitment from the entire team. 💡💭👥

It takes committed leaders, a focus on customer value and tapping into different sources of innovation to bring it about. In the quest for innovation, fostering employee creativity plays a key role. Creative thinking allows you to discover new ways to solve problems and create value propositions for customers. 💡

However, in order for employees to take full advantage of their creativity, they need to be relieved of routine tasks that consume their time and energy. This is where Robotic Process Automation (RPA) comes into play, a technology that enables automation of repetitive, monotonous tasks, freeing employees from tedious work. 🤖⏰💪

Instead of spending hours manually processing data or filling out forms, they can get involved in designing innovative solutions, developing new products or improving customer service. This opens the door to discovering new opportunities. 🚪🌟

Discover with us how RPA can accelerate your growth and lead you to success in new and innovative routes. 🚀🔍

Contact us and discover how we can help you on your path to transformation!

Our robots, your success!

Author: Monika Serafin, Service Delivery Manager

𝐓𝐡𝐞 𝐫𝐨𝐥𝐞 𝐨𝐟 𝐭𝐡𝐞 𝐚𝐜𝐜𝐨𝐮𝐧𝐭𝐚𝐧𝐭 𝐢𝐬 𝐞𝐯𝐨𝐥𝐯𝐢𝐧𝐠 – why are 𝐩𝐫𝐨𝐠𝐫𝐚𝐦𝐦𝐢𝐧𝐠 𝐬𝐤𝐢𝐥𝐥𝐬 important? 💻 💻

Research by Dr. Anna Karmanska of the University of Economics in Katowice shows that coding skills can benefit accountants in many ways. With the right coding skills, accountants can automate processes and and improve data efficiency in the organization. ⏰📊

This can save time and reduce errors in 𝐝𝐚𝐭𝐚 𝐞𝐧𝐭𝐫𝐲 𝐚𝐧𝐝 𝐩𝐫𝐨𝐜𝐞𝐬𝐬𝐢𝐧𝐠. In addition, coding skills help you 𝐚𝐧𝐚𝐥𝐲𝐳𝐞 𝐝𝐚𝐭𝐚 𝐦𝐨𝐫𝐞 𝐚𝐜𝐜𝐮𝐫𝐚𝐭𝐞𝐥𝐲 𝐚𝐧𝐝 𝐦𝐚𝐤𝐞 𝐛𝐞𝐭𝐭𝐞𝐫 𝐝𝐞𝐜𝐢𝐬𝐢𝐨𝐧𝐬. This leads to advanced reports and visualizations that provide 𝐝𝐞𝐞𝐩𝐞𝐫 𝐢𝐧𝐬𝐢𝐠𝐡𝐭𝐬 𝐢𝐧𝐭𝐨 𝐟𝐢𝐧𝐚𝐧𝐜𝐢𝐚𝐥 𝐝𝐚𝐭𝐚. 🔍💡

The main barriers accountants face in developing coding skills are 𝐥𝐚𝐜𝐤 𝐨𝐟 𝐭𝐢𝐦𝐞 𝐚𝐧𝐝 𝐤𝐧𝐨𝐰𝐥𝐞𝐝𝐠𝐞 of what software skills to acquire and how to do it. Other barriers include the belief that learning to code is “𝐨𝐮𝐭 𝐨𝐟 𝐬𝐜𝐨𝐩𝐞” for an accountant (63%) or the fear that it is 𝐭𝐨𝐨 𝐝𝐢𝐟𝐟𝐢𝐜𝐮𝐥𝐭 𝐭𝐨 𝐥𝐞𝐚𝐫𝐧.

With the right training and mentorship from RPA programmers, learning the art of programming can be relatively easy! 💪📚

Accounting employees who use RPA technology can create programs and automations on their own. RPA tools are user-friendly and do not require deep technical knowledge. They are available to a wide range of users, even those without technical training. 🤝🤖

Research results show that programming brings numerous benefits to the professional lives of accountants, including efficient task automation and advanced data analysis. It’s not just a technical skill, but also develops other qualities crucial to employers and employees, such as abstract thinking, problem solving, creativity and teamwork. 💪

Research shows that programming skills are increasingly important for accountants. Discover how our RPA training can help! Get in touch with us!

Author: Joanna Sioła, Customer Experience Specialist

Is process automation only for large companies?

According to the latest “Polish Labor Market Barometer,” automation activities are currently being implemented in 31% of medium-sized and 22% of small companies.

What benefits can RPA bring to small companies?

✅ Additional virtual hands on work: RPA helps cut costs by employing a virtual assistant and reducing manual errors 💼
✅ Competitive advantage: Using RPA gives your small business a competitive advantage. By automating processes and increasing efficiency, you can reduce turnaround times, provide better customer service and stay ahead of the competition in today’s dynamic business world. 🏆
✅ Streamlining workflow: RPA integrates with existing systems and applications, enabling seamless data transfer and streamlined workflows across different areas. This streamlined collaboration results in smoother business operations 🔄
✅ Better customer service: Delighting customers is critical to the success of small businesses or start-ups. RPA enables you to provide faster response times, efficient order processing and personalized service. By automating customer service tasks, you can focus on building meaningful relationships and delivering exceptional experiences. 🤝
✅ Easy scalability: when your business is ready to grow, RPA grows with you. As your business grows, automation easily scales to handle increased workloads. It seamlessly adapts to growing demands without compromising performance or incurring significant infrastructure costs. 📊

If you’re a small business owner, RPA is a tool you should consider. RPA can help you save time, money and improve efficiency.

Contact us to discuss how we can help you implement RPA in your business!

Author: Monika Serafin, Service Delivery Manager

Are you ready for a digital transformation? See how RPA can help you! 🎯💻

Here are some tips on how to prepare for digital transformation with RPA in your company:

1. Set clear goals and tasks: What do you want to achieve with RPA? Do you want to increase productivity, reduce costs or improve customer service? Once you know your goals, you can start identifying processes that are suitable for automation. 🎯

2 Assess your current state: How are your current processes? How are they executed? Are they structured? By understanding your current state, you can begin to identify areas where RPA can add the most value. 📊🔍

3 Identify your needs as a company: Consider what you can best use robots for. Consider factors such as the size of your company, the complexity of your processes, and the importance of the process to the operations of your entire company or department. 🏢💡

4 Education on RPA: Many employees may not be familiar with RPA, so it is important to educate them about the technology and how it can benefit them. 📚👩‍💼👨‍💼

5 Look for ways to improve your processes and products: a culture of continuous improvement will help identify new automation opportunities and ensure that RPA implementation is successful and the organization improves. 🔄📈🔧

By following these tips, you can prepare your company for digital transformation with RPA.

RPA is a powerful technology that can help increase efficiency, reduce costs and improve customer service. By taking the time to prepare, you can be sure that your RPA implementation will be a success. 💪🤖

If you’re not sure how to achieve this, we invite you to a free consultation to help you get closer to succeeding in the digital age. 🤝

Author: Monika Serafin, Service Delivery Manager